Ceramco (Pty) Ltd t/a Sabricon

The Access to Information Act

INDEX

1. Introduction to the Company

2. Contact Details

3. The ACT

4. Company Records Classification Key

5. Summary: Records availability

6. Form of Request

7. Prescribed Forms

8. Prescribed Fees

1. INTRODUCTION

The COMPANY conducts business as a manufacturer, importer and exporter of steel and plastic professional drain cleaning equipment, and as the patent holder, manufacturer and exporter of a penetrating oil.

2. COMPANY CONTACT DETAILS

Contact Persons: G C Dewar - CEO/S Cartwright - Group Accountant

Postal Address: P O Box 764, CROWN MINES, 2025

Physical Address: 118 Industrial Road, Amalgam, Johannesburg

Telephone Numbers: +27 11 8379317/8/9

Fax Number: +27 11 8371710

E-mail Addresses: grahamd@sabricon.com/samanthac@sabricon.com

3. THE ACT

3.1 The ACT grants a requester access to records of the COMPANY, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.

3.2 Requests in terms of the ACT shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in paragraph 6 and 7.

3.3 Requesters are referred to the Guide to be compiled by the South African Human Rights Commission, which will contain information for the purposes of exercising Constitutional Rights. The Guide will be available in August 2003. The Contact Details of the Commission are:

Postal Address: Private Bag 2700, HOUGHTON, 2041

Telephone Number: +27 11 484 8300

Fax Number: +27 11 484 0582

Website Address: www.sahrc.org.za

4. COMPANY RECORD CLASSIFICATION KEY

Class. No	Access	Classification
1.	May be disclosed	Public Access Document
2.	May not be disclosed	Request after commencement of criminal or civil proceedings (s7)
3.	May be disclosed	Subject to copyright
4.	Limited disclosure	Personal information that belongs to the requester of the information (s61)
5.	May not be disclosed	Unreasonable disclosure of personal information of a natural person (s63(1))
6.	May not be disclosed	Likely to harm the commercial or financial interests of a third party (s64(a)(b))
7.	May not be disclosed	Likely to harm the company or third party in contract or other negotiations (s64(c))
8.	May not be disclosed	Would breach a duty of confidence owed to a third party in terms of an agreement (s65)
9.	May not be disclosed	Likely to compromise the safety of individuals or protection of property (s66)
10.	May not be disclosed	Legally privileged document (s67)
11.	May not be refused	Environmental testing/investigation which reveals public safety/ environmental risks s64(2)); s68(2)
12.	May not be disclosed	Commercial information of private body (s68)
13.	May not be disclosed	Likely to prejudice research and development information of the Company or a third party (s69)
14.	May not be refused	Disclosure in public interest (s70)

5. SUMMARY: RECORDS AVAILABILITY

Departmental Records	Subject	Class. No.
Communication/Public Affairs	Public Product Information	1
	Public Corporate Records	1
	Community Trust Records	1,6,7,8
	Media Releases	1
Environmental	Environmental Policy	1
	Environmental Records	11,14
Human Resources	Staff Records	4,5,9
	Employment Contracts	4,5
	Policies and Procedures	4
	Health and Safety Records	4,5,8
Financial	? Financial Statements	12
	Financial and Tax Records (Company and Employees)	12
	Asset Register	12
	Management Accounts	12
Legal / Company Secretarial	General Contract Documentation	6,12
	Trade Marks	1
	Statutory Records	12
Marketing	Market Information	12,13
	Public Customer Information (Product Brochures)	1
	Product Sales Records	1
	Marketing Strategies	12
	Customer Database	12
	Distributor/Agent Agreements	12
Production / Logistics	Production Records	12

6. FORM OF REQUEST

To facilitate the processing of your request, kindly:

6.1 Use the prescribed form, available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za , or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulations) at www.doj.gov.za .

6.2 Address your request to the CEO or Group Accountant.

6.3 Provide sufficient details to enable the COMPANY to identify:

(a) The record(s) requested,

(b) The requester (and if an agent is lodging the request, proof or capacity),

(d) (i) The postal address or fax number of the requester in the Republic, (ii) If the requester wishes to be informed of the

decision in any manner (in addition to written) the manner and particulars thereof

(e) The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise the right.

7. PRESCRIBED FEES

The following applies to requests (other than persoal requests)

7.1 A requester is required to pay the prescribed fees (R50.00) before a request will be processed,

7.2 If the preperation of the record requested requires more than the prescribed 6 hours, a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted),

7.3 A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit,

7.4 Records may be withheld until the fees have been paid.

7.5 The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za , or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulations) at www.doj.gov.za.

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